Graduate - Human Resource

Tropical Heat Limited is seeking an HR Graduate Star with hands-on exposure to payroll operations, such as calculating gross salary, overtime and Sunday work, and statutory deductions. The role will ensure smooth daily operations across HR administration and record keeping, payroll and benefits support, recruitment coordination, employee engagement and HR data reporting. The HR Graduate Star will be responsible for helping maintain Tropical Heat’s high standards of accuracy, confidentiality and care for people across all HR and payroll processes.

Key Responsibilities

A. Payroll & Benefits Support

• Collate and reconcile daily and monthly attendance records from production, warehouse, sales and administration teams.
• Prepare payroll input sheets and variance checks for review.
• Assist with onboarding and exit payroll inputs: new joiner pay set-up, final dues and leave encashment data.
• Support benefits administration: medical cover enrolments, insurance updates and benefits queries.
• Respond to employee payroll queries with courtesy, accuracy and confidentiality, escalating complex cases appropriately.
• Maintain organised payroll files and audit trails to support statutory returns and audits.

B. HR Operations, Administration & Record Keeping

• Create, update and maintain employee records in the HRIS and physical personnel files with a high standard of accuracy and confidentiality.
• Prepare employment contracts, offer letters, confirmation letters, warning letters and other HR correspondence using approved templates.
• Track probation reviews, contract expiries, leave balances and statutory compliance documents, and remind managers of upcoming deadlines.
• Process new joiner onboarding and exit documentation, including ID, statutory number and clearance checklists.
• Support HR policy communication and ensure employees have access to current policies and procedures.

C. Talent Acquisition & Candidate Coordination

• Draft and post job adverts and screen CVs against role criteria.
• Schedule interviews, assessments and factory/site visits, and keep candidates and hiring managers informed.
• Track recruitment progress in the applicant tracker, and keep candidates warm and informed throughout the process.
• Coordinate reference checks, pre-employment documentation and onboarding inductions.
• Support casual and seasonal hiring drives for production peaks.

D. Employee Engagement & HR Data Reporting

• Help plan and run engagement activities such as celebrations, recognition programmes, wellness days and team events.
• Support internal communication and collect employee feedback and pulse-survey data.
• Produce regular HR reports in Excel covering headcount, turnover, absenteeism, overtime trends, leave liability and recruitment status.
• Spot trends in HR and payroll data and share simple insights with the HR Manager.